Contracts Administrative Officer/ Risk Manager | Southern Oregon University

Contracts Administrative Officer/Risk Manager

Southern Oregon University


Posting Number: A00345

Job Title: Contracts Administrative Officer/Risk Manager

FTE: 1.0

Department: Finance and Administration Management

Job Location: Ashland (15 A)

Salary/Rate: $70,000 – $80,000

Benefits Eligible: Yes

Administrative Appointment Type: Renewable

Position Type: Regular

Transcripts:

Administrator candidates hired for a position that requires a post-secondary degree shall provide copies of transcripts prior to start of employment to Human Resources.

Special Instructions to Applicants:

Each applicant is required to provide (as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicant’s qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please contact Human resources for assistance.

For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or call 541-552-8553.

Position Summary:

As part of the division of Finance and Administration, the Contracts Administrative Officer reports to the Director of the Service Center and is responsible for ensuring efficient and complete execution of contract administration duties. This position administers, extends, negotiates and terminates standard and nonstandard contracts. The Contract Administrative Officer also conducts proposal preparation, contract negotiation, contract administration, and customer contact activities to provide for proper contract acquisition and fulfillment in accordance with policies, legal requirements, and customer specifications. The position will provide oversight of the contract management process, as well as, develop specific standards for bidding, submission and document management. This position provides technical assistance with the preparation of solicitations, review of vendor-initiating agreements, vendor negotiation, finalization of contracts and contract amendments. The position is responsible for coordinating the legal review of contracts with general counsel, develops and reviews related policies and procedures, and implements systems for tracking and reporting contract activity.

In addition, this position serves as the campus Risk Manager by overseeing risk management activities, which include processing claims filed, interfacing with legal counsel and complying with risk management related standards. This position leads with the objective of enhancing/promoting safety and minimizing loss to protect the assets of the organization.

Diversity Statement:

Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

Minimum Classification Qualifications:

  • Five years of procurement and/or contract experience with at least three years being in a management role.
  • Demonstrated experience in developing and managing strategic procurement and/or contract services in a comparable environment.
  • Bachelors degree in a field related to the duties assigned.
  • A professional designation such a Certified Purchasing Professional (CPP), Certified Professional Property Manager (CPPM), Certified Professional Public Buyer (CPPB), or the ability to obtain within six-month of the date of hire.
  • Three years experience in risk management including risk assessment, insurance renewal process, and claims management.


Preferred Qualifications:

  • Demonstrated skills in an institutional/educational environment utilizing a customer-oriented and service centered attitude.
  • Juris Doctor Degree.


Knowledge, Skills, and Abilities:

  • Works Collaboratively. Cultivates connections with others that contribute positively to the well-being of those involved. Works toward a common objective through the sharing of ideas and distribution of responsibilities across team members. Strong interpersonal skills including collaboration, professionalism and strong consultative skills conducive to building and maintaining positive relations with administrators, co-workers, staff, faculty, union representatives and other members of the campus community.
  • Growth Mindset. Demonstrates consistent resiliency to promote positive change through adversity. Identifies potential change opportunities and actively seek to adapt. Assesses and utilizes creative strategies to create individual, organizational, or societal change within a situational context.
  • Initiative and Follow Through. Takes initiative to identify and assess needs creating measurable objectives, and building relationships with people who will be able to help achieve those objectives. Demonstrated ability to meet deadlines, anticipate needs, prioritize multiple tasks, follow through, and work independently without supervision while handling frequent interruptions and rapidly shifting priorities. Skilled at keeping detailed records and following up on various issues. Skilled at streamlining processes to create efficiencies when necessary.
  • Demonstrated Service Excellence.
  • Teamwork. Demonstrated ability to work effectively as a team player; and coordinate several functions and determine the relative importance of each; ability to work with a high level of productivity and accuracy/attention to detail.
  • Knowledge. Advanced computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, social media platforms, internet as well as online calendaring and email. Demonstrated office operations or project management experience.
  • Accountability. Demonstrated ability to interpret and consistently apply a wide variety of complex policies and procedures where specific guidelines may not always exist. Ability to work with frequent changes in policies and procedures, under pressure of deadlines in a fast-paced environment. Ability to manage stressful situations with tact and diplomacy and to use sound judgement and discretion, particularly as it relates to handling sensitive and/or confidential information.
  • Quality Service. Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines. Demonstrated customer service experience requiring a very high level of diplomacy and professionalism to effectively handle a broad range of sensitive interpersonal situations.
  • Ability to develop and maintain relationships with key contacts to enhance workflow and work quality.
  • Ability to identify needs/concerns of others, determine potential solutions, resolve or redirect appropriately.
  • Demonstrated ability to persuade, gain cooperation and acceptance of ideas, or collaborate on significant projects.
  • Demonstrated ability to resolve conflict, negotiate, or collaborate on many types of projects.
  • Ability to effectively perform work of a highly sensitive and confidential nature that requires access to information. Ability to exercise sound judgment and discretion, tact, and diplomacy.
  • Demonstrated ability to handle sensitive issues and facilitate collaboration at the highest level.
  • Advanced computer skills and proficiency with a variety of computer applications including word-processing, spreadsheets, databases, online systems, Internet as well as online calendaring and email.
  • Ability to systematically analyze complex problems, draw relevant conclusions and implement appropriate solutions
  • Demonstrated office operations or project management experience.
  • Demonstrated ability researching, analyzing, and applying laws, rules and regulations in a variety of subject matter areas and in simplifying compliance requirements for the non-technical user.
  • Demonstrated ability developing, maintaining, and coordinating information systems and reporting processes.
  • Strong personal ethics and knowledge of public ethics and conflict of interest requirements.
  • Excellent communication skills; ability to effectively communicate information in a clear and understandable manner.
  • Ability to work with a high level of productivity and accuracy/attention to detail.
  • Excellent organizational and time management skills.
  • Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
  • Ability to adapt to and work effectively in a heavily bureaucratic environment which requires regular interaction with a number of levels within the organization.
  • Working knowledge, or ability to quickly learn, university infrastructure, policies and procedures.


Posting Date: 10/02/2018

Application must be received by: 10/23/2018 for priority consideration

Closing Date:

Anticipated Appointment Begin Date: 12/04/2018

Work Hours:

Contact Name for Applicant Questions: Human Resources

Contact Email: hrs@sou.edu

Quicklink for Posting: http://jobs.sou.edu/postings/7458

Special Instructions to Applicants

Each applicant is encouraged to provide (preferably as attachments to the online application) the following supplemental documents: (1) letter providing some detail of the applicant’s qualifications and interest in the position; (2) current resume/CV; (3) the names, addresses, and telephone numbers of at least three professional references. If you are unable to attach the supplemental materials to the online application please mail to:

Southern Oregon University

Human Resource Services

Churchill Hall, Room 159

1250 Siskiyou Boulevard

Ashland, OR 97520

For inquiries and additional information, please contact: Human Resource Services via email at hrs@sou.edu or by phone at (541) 552-8553.

Diversity Statement

Southern Oregon University is a welcoming community committed to inclusive excellence and the celebration of diversity. Without diversity, our educational process is diminished. Working together in support of our commitment to diversity, we strengthen and enrich our role as learners, educators and members of a tightly connected global community. We encourage those who share in our commitment to diversity, to join our community and we expect all our employees to demonstrate an ability and desire to create an inclusive campus community.

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October 4th, 2018 by